OCR - Document Digitization
OCR document digitization, or Optical Character Recognition, is a technology that enables the conversion of various types of documents, such as scanned paper documents, PDF files, or images, into editable formats.
Benefits
- Fast and accurate document conversion - With remote access to books, it is possible to swiftly convert documents between various formats. Employees can easily convert PDF files into editable text documents, spreadsheets, or other formats, speeding up work and minimizing the risk of errors.
- Space saving - Traditional books and paper documents take up a lot of office space. Remote access allows for the storage of all data in electronic form, saving space and improving organization.
- Easy data search and retrieval - Electronic books can be indexed, tagged, and searched much more efficiently than traditional documents. Employees can quickly find the necessary information without searching through piles of paper.
- Improved document management efficiency - Remote access to books simplifies document control. Managers can monitor who has access to specific data, track changes, and ensure compliance with regulations.
- Reduced risk of document loss - Electronic books are securely stored in the cloud or on company servers. This minimizes the risk of losing documents due to hardware failures, fires, or other unforeseen events.
Electronic Document Workflow
Electronic document workflow refers to a term used in the context of an IT system for managing the flow of tasks and documents. Such a system operates based on workflow mechanisms. In practice, it is a tool commonly used in companies aiming to optimize processes. It allows for more efficient management of documentation, which translates into reduced operational costs and increased employee productivity.
A key element of the electronic document workflow is modern software that facilitates document management. IT systems incorporate various enhancements, such as OCR systems, which automatically recognize text on documents and enable the automation of document flow.
In the context of the introduction of the National System of Electronic Forms (KSeF), electronic document workflows are becoming even more critical. They allow for efficient management of forms, the flow of information and documents, and minimize the risk of errors. This tool supports modern solutions and streamlines the functioning of organizations.
Benefits
- Automating cost management processes - With an electronic workflow for cost documents, many processes can be automated. The system can automatically assign costs to the appropriate categories, generate reports, and send notifications.
- Improved management efficiency - The electronic document workflow allows for real-time cost monitoring and faster decision-making. Managers have full visibility of expenses, leading to better financial management of the company.
- Time savings - Paper-based documentation processes are time-consuming. The electronic workflow enables rapid document processing, eliminating the need for manual data entry or physical transfer of documents.
- Error reduction - Process automation minimizes the risk of human errors. The electronic document workflow eliminates mistakes related to data entry, misplacement, or document loss.
- Improved data accuracy and security - The electronic workflow ensures precise cost tracking. Data is stored in one place, minimizing the risk of duplication or inconsistencies, and enhancing the security of sensitive information.
