In such cases, the efficient, secure, and legally compliant mass distribution of PIT-11 declarations is essential. PKF offers comprehensive support throughout this process – from designing and implementing the procedure to the collective submission and archiving of UPO (Official Receipt Confirmations) or EPO (Electronic Delivery Confirmations).
When does mass distribution of PIT declarations typically apply?
- Pharmaceutical companies providing free benefits to physicians (e.g. covering participation in conferences, accommodation, transportation).
- Marketing agencies running lotteries, contests, and promotional campaigns with in-kind or cash prizes.
- Cosmetic industry companies offering loyalty and incentive programs for customers or business partners.
Our scope of services within mass PIT declaration distribution
1. Design and implementation of the data collection and verification process
- We create data collection forms and workflows (online and offline).
- We verify the completeness and accuracy of critical data such as:
- PESEL / NIP (tax ID) number,
- residential address,
- appropriate tax office jurisdiction,
- other identifying information required for filing the declaration.
2. Electronic submission of PIT declarations to tax offices
- Declarations are filed directly through the e-Deklaracje system.
- Each submission is confirmed with a UPO (Official Receipt Confirmation).
- We provide complete summaries and reports of all submitted declarations.
3. Distribution of PIT declarations to beneficiaries / participants
- Physical mailing:
- sent via Polish Post,
- confirmed with EPO (Electronic Delivery Confirmation),
- full shipment records and tracking reports provided.
- Electronic distribution via e-mail:
- in line with data protection and encryption standards (GDPR-compliant),
- Includes delivery confirmation documentation.
4. Electronic signature support
- We use a qualified electronic signature for filings to tax authorities.
- We enable secure declaration signing on behalf of the client – either as authorized representatives or based on power of attorney.
5. Confirmation of service completion
- Retrieval of individual UPOs (Official Receipt Confirmations) from tax offices,
- Delivery of individual EPOs to recipients,
- Final summary and report of the PIT-11 preparation and distribution process.
Why choose PKF for your mass PIT-11 distribution?
- Proven experience – We handle thousands of declarations annually, including for regulated industries (pharmaceuticals, finance, marketing).
- Data security – Full GDPR compliance, encryption, and internal quality control.
- Process flexibility – We tailor workflows to meet each client's business specifics.
- Time savings and error minimization – Enabled through automation and our professional, reliable approach.
