Electronic Employee Files (e-teczki)
E-teczki is an electronic employee documentation system available in the Comarch ERP Optima program. They are digital equivalents of traditional personnel files, enabling the storage of all employee documents in one, easily accessible location. E-teczki are managed through specially designed software, tailored to the specific needs and scale of the company’s operations. This makes it an ideal solution for meeting the unique requirements of the entrepreneur, providing the most optimal tools for their business.
Documents in the e-teczki system are as important as traditional paper-based employee records. Their management is similar to handling paper files, with the difference being that documents are created and signed electronically. E-teczki gather all the essential employee documents, such as CVs, employment certificates, contracts, declarations, certificates, and other employee-related documents.
Benefits
- Centralization of documents - e-teczki allow for the storage of all employee documents in one, easily accessible location.
- Data security - documents stored in e-teczki are protected from loss or damage, which is a common issue with paper documents. Additionally, these systems are usually password-protected and offer various levels of access, ensuring employee privacy.
- Time efficiency - the process of searching for specific documents is much faster and easier.
- Eco-friendliness -storing documents in digital form is also more environmentally friendly as it eliminates the need for paper.
HR Application for Employees
The HR application for employees is a modern tool available in Comarch HRM Optima, designed to facilitate the management of employment-related information. It provides employees with quick and easy access to key data regarding their work. This application acts as a personal assistant for each employee, enabling them to easily manage their absences, vacations, and business trips.
Additionally, it supports processes related to employee work planning and allows for managing career development activities. The integrated system also enables effective time and work schedule management, including remote work. Moreover, it offers the possibility to implement a flexible employee evaluation system.
Benefits
- Easy access to employment information - the HR application for employees provides quick and easy access to all employment-related information.
- Improved communication between employees and HR Department - the application enhances communication, making it more efficient and transparent.
- Increased employee engagement - With easy access to information and better communication, employees feel more engaged in their work. They can better understand their roles and responsibilities, which leads to higher engagement and improved performance.
PPK Management Application
The PPK management application is a tool available in the Comarch program that allows employers and employees to easily manage their Employee Capital Plans (PPK). The main features of the application include registering participant information, monthly calculation and recording of contributions, and transferring them to the selected financial institution.
The application also allows for the creation of registration files, which update data for financial institutions. All documents related to PPK, as well as employee decisions (such as declarations or statements), are instantly recorded in the system, significantly speeding up and automating administrative processes.
Benefits
- Time savings -the application helps employees save time, as all PPK-related data is located in one place.
- More efficient communication between employees and HR Department - the application streamlines communication between employees and HR regarding starting or opting out of PPK.
- Easy access to information– the application provides quick and easy access to information regarding PPK.
Electronic Employee Workflow
The electronic employee workflow (Comarch DMS) is an additional module available in the Comarch ERP Optima program, enabling digital management of all aspects of employee-related matters. This solution simplifies the digitization of employee document workflows, such as contracts. By using this system, companies can automate the process of internal communication. Documents can be signed more quickly thanks to the streamlined approval process by department managers and the added feature of electronic signatures.
Benefits
- Automation of HR processes - Automation allows the HR department to focus on strategic initiatives rather than routine administrative tasks.
- Time savings - Automating business processes significantly reduces the time required to complete routine tasks.
- Error reduction -Automation helps minimize errors that can occur during manual data entry. This helps the company avoid costly mistakes and improve the quality of its services.
- Data security - Automation ensures that stored data is securely managed and protected.
