HR and Payroll Outsourcing Services for Companies operating in Poland

Our solutions combine 35 years of experience, expert knowledge, and modern technology—ensuring your HR and payroll processes are delivered professionally, on time, and in line with current regulations.

Why Choose PKF BPO for HR and Payroll Outsourcing?

Key Benefits for Your Organization

We provide comprehensive support—from full employee documentation management and payroll processing to preparing declarations and reports for the Social Insurance Institution (ZUS) and other authorities.

In addition, we offer access to modern tools that streamline day-to-day work for both managers and employees. As a result, HR and payroll processes become faster, more transparent, and secure.

Our services are tailored to the structure, needs, and scale of each organization. As a result, you gain a reliable partner who supports your business with consistent processes and full compliance.

What Does HR and Payroll Outsourcing Include?

PKF BPO provides comprehensive HR administration and payroll processing for companies of different sizes and industries. We support organizations employing individuals who work in Poland, including foreign nationals, and we cover all forms of employment.

HR Services (HR Administration Scope):

Our HR services cover key activities related to employee administration and HR documentation, including:

• maintaining HR documentation (employee personnel files),
• preparing contracts, termination notices, and employment certificates,
• keeping working time records, registering and settling leave and other absences,
• handling health and safety (OHS) matters and medical examinations,
• advisory support in labour law, HR regulations, and HR procedures,
• management reports and audits tailored to the organization’s needs.

Payroll Services (Payroll Processing Scope):

Our payroll outsourcing services include:

• payroll calculation for all forms of employment, including foreign nationals,
• preparing payroll lists, payslips, and reports/declarations for ZUS, the Tax Office (US), Statistics Poland (GUS), and PFRON,
• handling civil law contracts and the ZUS PUE portal,
• preparing payroll transfers and annual PIT tax returns,
• representation before inspection authorities and support in the event of labour inspections (PIP) or ZUS audits.

Management Reporting Tailores to Your Business

The scope of HR and payroll outsourcing may also include management reports tailored to the organization’s needs, such as analyses of employment structure, absence summaries, employee turnover, leave utilization, and working time records reports. We prepare them upon request and in line with individual management requirements, supporting planning, optimization, and control of human resources.

HR and Payroll Compliance and Advisory Support

We provide ongoing advisory support in HR and payroll matters, including the interpretation and application of labour law regulations, fulfilling employer obligations related to OHS, the Company Social Benefits Fund (ZFŚS), and PFRON, proper documentation management, process organization, and procedure optimization. We also support organizations in developing workplace regulations and internal policies. By continuously monitoring regulatory changes, we ensure formal compliance in documentation preparation, reduce the risk of errors in maintaining employee records, and keep HR activities aligned with current legal requirements.

HR and Payroll Outsourcing and Data Security

We ensure the highest level of confidentiality in line with GDPR requirements. Payroll confidentiality is essential for building trust within an organization.

We use modern digital solutions such as:

• electronic employee documentation (e-files),
• HR applications for employees,
• PPK management applications,
• digital document workflow.

These tools improve speed, transparency, and security while reducing paper-based processes.

HR and Payroll Outsourcing as a Strategic Business Decision

Outsourcing HR and payroll processes to PKF BPO helps your organization:

• improve HR efficiency and workforce management,
• reduce operational costs,
• stay compliant with changing regulations,
• relieve internal HR teams,
• access expert knowledge and modern HR and payroll systems.