Does your business need HR controlling?
Our HR controlling services are designed for businesses of all sizes, with the scope and approach tailored to the scale and complexity of each organisation.
HR controlling for small and medium-sized enterprises (SMEs)
For SMEs, HR controlling provides a versatile set of management tools that helps businesses make the most of limited resources, uncover hidden talent and identify opportunities to improve workforce efficiency and performance.
HR controlling for large corporations
In larger organisations, HR controlling serves as an advanced workforce management tool, enabling businesses to identify trends across departments and locations, anticipate workforce challenges and plan future staffing needs with greater accuracy.
HR challenges we help businesses address
Our HR controlling services help businesses identify and address some of today's most pressing workforce challenges:
- high employee turnover costs
Replacing an employee can cost anywhere from one-third to twice their annual salary, depending on their role and level of seniority.- low employee morale and engagement
Disengaged employees can generate productivity-related losses equivalent to approximately 35% of their salary.- risk of workplace bullying (mobbing) and discrimination
Inadequate preventive measures and internal procedures can expose employers operating in Poland to substantial compensation claims, legal disputes and reputational damage.
What do PKF BPO's HR controlling services include?
Our approach to HR controlling provides an early warning system for workforce-related risks. We combine financial and HR data with an understanding of the people behind the numbers, helping businesses identify challenges before they become serious operational or legal problems.
HR KPI Analysis: employee turnover, absenteeism and overtime
HR performance indicators are central to our workforce analytics services. We use data to identify emerging organisational risks, monitor workforce trends and support timely management decisions.
- Employee Absenteeism Analysis (HC AP)
A sudden increase in sickness absence within a particular department may indicate issues with workplace culture, employee wellbeing or management practices. - Employee Turnover Analysis
Higher-than-expected turnover within a team can be an early warning sign of poor management practices, unhealthy workplace relationships or potential workplace bullying. Identifying these patterns early helps businesses address underlying issues before losing key employees. - Overtime Analysis (HC LGN)
We monitor overtime patterns to identify excessive workloads and assess the risk of employee burnout, helping businesses improve workforce planning and maintain sustainable productivity.
Planowanie zatrudnienia, kosztów i procesów HR
Wspieramy planowanie i prognozowanie potrzeb kadrowych oraz optymalizację kosztów osobowych. Analizujemy również efektywność kluczowych procesów HR, takich jak rekrutacja, szkolenia i onboarding.
Workforce planning, personnel cost management and HR process optimisation
We support businesses in planning and forecasting workforce requirements, managing personnel costs and improving resource allocation. We also analyse the effectiveness of key HR processes, including recruitment, employee training and onboarding, to identify opportunities for greater efficiency and improved workforce performance.
Benefits of outsourcing HR controlling
Compliance with Polish Labour Law and preventive HR risk management
Effective HR controlling supports employers in meeting their obligations under Polish labour law, particularly in preventing workplace bullying (known as mobbing under Polish legislation) and discrimination. Under the amendments to the Polish Labour Code, taking effect on 5 November 2026, employers are required to take a systematic approach to preventing and addressing workplace bullying and discrimination. The legislation places greater emphasis on three areas: prevention, early detection and remedial action. Employers in Poland will also be required to review and adapt their internal policies and procedures to the new requirements, with a transition period extending until 5 May 2027. For further information, read our article: Workplace Bullying in Poland - New Employer Obligation Under the 2026 Anti-Mobbing Law
We help businesses prepare for and comply with these requirements by:
- Identifying early warning signs of workplace problems before they escalate into formal complaints or disputes.
- Analysing employee satisfaction survey results and HR reports to support proactive workplace risk management.
- Providing data-driven insights that help employers demonstrate their commitment to maintaining a safe, respectful and inclusive working environment.
Business benefits of HR controlling
- Reducing the risk of employee claims and compensation costs
Proactive workforce monitoring helps businesses reduce their exposure to legal disputes and compensation claims. Under the amended Polish Labour Code, employees who experience workplace bullying may be entitled to compensation for non-material harm amounting to at least six times the statutory minimum monthly wage in Poland. - Improving Employee Retention
Employees often leave because of poor management rather than the organisation itself. By identifying emerging problems in leadership, team dynamics and employee engagement, we help businesses retain valuable talent. - Building a Competitive Advantage
Reliable HR data enables management teams to make strategic workforce decisions based on measurable facts rather than assumptions, improving efficiency, cost control and long-term business performance.
HR reporting and Business Intelligence tools
At PKF BPO, we use advanced Business Intelligence (BI) tools, including Power BI and Tableau, as well as specialised solutions such as Eureca, to transform complex workforce data into clear, actionable management reports and dashboards.
Our team works under the supervision of Grażyna Sadowska-Malczewska, Managing Partner at PKF BPO and a member of the International Association of Controllers (ICV). She actively promotes a data-driven management culture that combines financial performance with employee wellbeing and responsible workforce management.
Make better workforce decisions with reliable HR data
Build a data-driven workplace culture, optimise personnel costs and strengthen employee protection within your organisation. Contact us to find out how our HR controlling and reporting services can support your business in Poland.
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